Steps After Receiving a Job Offer in Japan

1. Receive a Job Offer Letter or Employment Conditions Notice (Salary Negotiation)

Once you receive a job offer, the company will send you a Job Offer Letter or Employment Conditions Notice in writing.
This document outlines your working conditions, such as your position, salary, transportation allowance, overtime policy, and paid leave.
If you have any questions or concerns, don’t hesitate to ask.
It’s important to confirm everything clearly before starting your new job.
Entering a job with uncertainty is not good for you or the company.
In most Japanese companies, the conditions listed in this document are considered final because your preferences are usually discussed and agreed upon during the interview process.
However, this is your last chance if you want to negotiate salary. You can try if you have a reasonable reason, such as:
・“I was evaluated at ¥○○ in my previous job.”
・“I received another offer with a higher salary. Is it possible to reconsider?”
Do not lie about other offers—this can be easily discovered and may damage trust.
In Japan, negotiations are usually handled gently. Instead of using the word “negotiation,” it’s more effective to say,
“I would like to have a discussion regarding the salary.”

2. Accept the Offer and Confirm Your Intention to Join

If you agree with the conditions, you can officially accept the offer. Some companies may ask you to sign and return a confirmation letter.
If your visa status is “Student” or “Designated Activities (Job Hunting),” this is when the Change of Visa Status process begins. Prepare the necessary documents in advance while waiting for company paperwork.

3. Notify Your Current Employer and Decide on Your Resignation Date

Once you accept the offer, inform your current employer. Start by talking to your immediate supervisor in person, in a quiet and private setting.
Example:
“I sincerely apologize, but I’ve been interested in ○○ for a while and have decided to take on a new challenge.”
Then, discuss：
・How to hand over your duties
・How to use remaining paid leave
・When your final working day will be
You may be asked to stay longer—for example, until a project is finished or a replacement is found.
Try to be flexible while coordinating with your new employer. Normally, notice is given 1 month in advance, and up to 3 months is the maximum.

4. Handover and Paid Leave

Start preparing a smooth handover of your tasks. You can create manuals, lists of contacts, and notes for clients and coworkers.
Even while on paid leave, you are still officially part of the company. Please respond politely to any final messages or calls from your team.

5. Return Company Property on Your Last Day

On your last day, return all company-owned items such as:
・Laptop or smartphone
・ID card or uniform
・Health insurance card
Also, take the time to thank your boss and coworkers in person. If you miss anyone, send a message or email to express your appreciation.

6. Notify Immigration of Your Job Change

Once you leave the company, you must submit a “Notification of Employer Change” to the Immigration Bureau.
If your new job has already been decided, you can submit both the resignation and new employment details together.